PROCUREMENT OFFICER

Company: Rwanda Ultimate Golf Course Ltd

Company Code: 109031590

Reports To: Procurement Manager

About the Company

Rwanda Ultimate Golf Course Ltd is a private company established with the vision of making Rwanda one of Africa’s leading golf destinations and a recognized golfing destination worldwide. Its first major development is the Kigali Golf Resort & Villas, featuring a golf course designed by the internationally renowned golfer and course designer Gary Player. The development will also include a five-star Clubhouse and additional facilities.

Job Purpose

The Procurement Officer will support the daily procurement operations of RUGC by helping departments obtain the required goods, works, and services efficiently and on time.

The position will be involved in supplier sourcing, purchasing documentation, order follow-up, and coordination with different departments. The officer will help ensure that procurement activities meet the company’s approved budgets, quality standards, and internal procedures.

Main Responsibilities

• Review and handle purchase requests submitted by different departments according to approved budgets and specifications.
• Request and collect quotations from authorized suppliers and support the evaluation of received bids.
• Prepare purchase orders and coordinate the approval and delivery processes.
• Communicate with suppliers and monitor orders to ensure goods and services are delivered correctly and on schedule.
• Discuss prices, product specifications, and delivery schedules with suppliers when required.
• Assist in finding potential new suppliers and keeping the supplier database up to date.
• Support supplier assessment and monitor compliance with RUGC requirements.
• Keep complete and accurate procurement documentation, including purchase requests, quotations, approvals, and delivery notes.
• Ensure procurement documents are properly organized and safely maintained.
• Assist with the preparation of procurement reports and provide documentation required for audits.
• Coordinate with the Stores and Finance teams to match purchase orders, deliveries, and supplier payments.
• Help achieve cost-effective purchasing while maintaining the required quality standards.
• Take part in regular stock checks and supplier performance assessments.
• Ensure purchasing activities follow RUGC’s internal procurement controls, policies, and procedures.
• Protect confidential information and demonstrate honesty and professionalism in all supplier and procurement activities.
• Work with Finance and other relevant departments to support timely supplier payments and address any differences or issues related to procurement.

Qualifications and Experience

• Bachelor’s degree in Procurement/Purchasing, Supply Chain/Supply Management, Logistics Management, Business Administration/Management, or a related discipline.
• At least 3 years of professional experience in procurement, preferably within hospitality, hotel, or resort operations.
• Experience with procurement and inventory management systems, such as MC/Material Control or ERP systems, is required.
• Good understanding of supplier sourcing, vendor management, purchasing procedures, and ethical procurement practices.

Ethical and Professional Standards

The Procurement Officer is expected to demonstrate a high level of integrity, confidentiality, fairness, transparency, professionalism, and accountability.

The officer must avoid conflicts of interest and ensure that procurement activities are handled fairly, efficiently, and in accordance with RUGC policies, procedures, and approved standards.

Personal Skills and Competencies

• Excellent attention to detail and accuracy.
• Clear and professional communication skills.
• Good time-management skills and the ability to handle multiple tasks in a fast-moving work environment.
• Strong sense of responsibility, integrity, confidentiality, and accountability.
• Good computer skills, particularly in Microsoft Office applications such as Excel and Word, as well as ERP and procurement systems.

How to Apply

Interested candidates should submit their applications by Friday, October 09, 2026, at 17:00 Kigali time.

Applications should be sent to hr@kigaligolf.rw with the subject line:

“Procurement Officer Position”

Only candidates selected for the written test and/or interview will be contacted.