CENTRAL SECRETARIAT OFFICER

Organization: Rwanda Forestry Authority (RFA)

Position Level: 8.II

Number of Positions: 1

Employment Type: Contract

Posted: 7 October 2026

Application Deadline: 15 October 2026

Reports to: Director of Administration and Finance Unit

Job Purpose

The Rwanda Forestry Authority (RFA) is seeking a qualified and organized professional to work in the Central Secretariat. The successful candidate will be responsible for managing incoming and outgoing correspondence, maintaining proper records, and ensuring that documents reach their respective destinations on time.

Main Responsibilities

The successful candidate will:

• Receive, sort, and record all incoming letters, documents, and correspondence.
• Register and organize incoming documents for proper tracking.
• Distribute incoming correspondence to the appropriate departments or responsible officers.
• Receive, sort, record, and stamp outgoing correspondence before dispatch.
• Ensure that outgoing documents are delivered to the correct destinations.
• Make copies of outgoing correspondence and maintain proper records.
• File and securely store documents and files returned to the Central Secretariat.
• Maintain an organized filing system for both incoming and outgoing correspondence.
• Ensure that correspondence is processed and dispatched within the required time.
• Support the smooth day-to-day operation of the Central Secretariat.
• Perform other related duties assigned by the supervisor.

Qualifications

Applicants must have one of the following qualifications:

• Bachelor's Degree in Economics.
• Advanced Diploma in Secretarial Studies.
• Advanced Diploma in Office Management.
• Bachelor's Degree in Secretarial Studies.
• Bachelor's Degree in Public Administration.
• Bachelor's Degree in Administrative Sciences.
• Bachelor's Degree in Sociology.
• Bachelor's Degree in International Relations.
• Bachelor's Degree in Management.
• Bachelor's Degree in Communication.
• Bachelor's Degree in Journalism.
• Bachelor's Degree in Public Relations.
• Bachelor's Degree in Media.
• Bachelor's Degree in Law.
• Bachelor's Degree in Development Studies.
• Bachelor's Degree in Procurement.
• Bachelor's Degree in Psychology.
• Bachelor's Degree in Accounting.
• Bachelor's Degree in Office Management.
• Bachelor's Degree in Arts and Publishing.
• Bachelor's Degree in Social Work.
• Bachelor's Degree in Political Sciences.
• Bachelor's Degree in Education Sciences.
• Bachelor's Degree in Finance.
• Bachelor's Degree in Marketing.
• Bachelor's Degree in Business Administration.
• Bachelor's Degree in Customer Relations.
• Bachelor's Degree in Business Information Technology.
• Bachelor's Degree in Hospitality Management.
• Bachelor's Degree in Linguistics and Literature.
• Bachelor's Degree in Travel and Tourism Management.
• Office Management and Administration.
• Bachelor's Degree in Translation and Interpretation Studies.
• Bachelor's Degree in Language and Arts Education.
• Bachelor's Degree in Logistics and Supply Chain Management.
• Bachelor's Degree in Arts and Creative Industry.

Required Experience: 0 years of relevant experience.

Required Skills and Competencies

Candidates should demonstrate:

• Integrity and professionalism.
• Strong critical thinking and problem-solving skills.
• Accountability and responsibility.
• Good communication skills.
• Ability to work effectively in a team.
• Client and citizen-focused approach.
• Commitment to continuous learning and professional development.
• Good time management and ability to organize and schedule tasks effectively.
• Ability to handle multiple tasks, plan work, organize activities, and meet deadlines.
• Strong analytical skills.
• Good knowledge of Microsoft Office applications, especially Word, Excel, and PowerPoint.
• Ability to adapt to changing work situations and remain flexible.

Recruitment Process

Candidates will undergo the following examinations:

1. Psychometric Test
2. Written Examination
3. Oral Interview

Psychometric Test

Languages:

• Kinyarwanda
• English
• French

Areas assessed may include:

• Critical thinking.
• Analytical skills.
• Time management.
• Knowledge and awareness.
• Processing speed.
• Attention and concentration.
• Behavioral observation.
• Reaction time.
• Clear and effective communication.
• Adaptability and flexibility.

Application Deadline

15 October 2026

Only candidates who meet the required qualifications and successfully proceed through the recruitment process will be considered for the position.