INVENTORY CONTROLLER – STORES

Organization: Solid’Africa

Department: Finance

Reports To: Senior Accountant

Location: Rwanda

About the Role

Solid’Africa is seeking a responsible and detail-oriented inventory controller—stores to manage and maintain accurate inventory records and ensure proper handling of goods within the organization’s stores.

The successful candidate will be responsible for monitoring stock from receipt to issuance, maintaining accurate records, conducting stock counts, identifying discrepancies, and supporting procurement planning.

Key Responsibilities

Inventory and Stock Management

• Receive and inspect incoming goods by checking them against purchase orders, delivery notes, and required specifications.
• Record all stock received, issued, transferred, returned, or disposed of using the approved inventory systems and documentation.
• Maintain accurate stock cards, registers, and electronic inventory records.
• Organize and store items safely, with appropriate labeling, access controls, and storage conditions.
• Release stock only when supported by properly authorized requests and obtain confirmation from recipients.
• Monitor inventory levels and report shortages, excess stock, damaged goods, expired items, or slow-moving stock.
• Conduct regular physical inventory counts and compare actual quantities with recorded balances.
• Investigate and report stock discrepancies, losses, or damage according to organizational procedures.
• Apply appropriate stock rotation methods, including First-In, First-Out (FIFO) where applicable.
• Ensure the stores remain clean, organized, secure, and compliant with health and safety requirements.

Inventory Reporting and Procurement Planning

• Prepare regular reports showing stock balances, usage, variances, and replenishment requirements.
• Review current and historical consumption patterns, stock levels, supplier lead times, and planned activities to estimate future inventory requirements.
• Develop and update procurement forecasts and replenishment recommendations.
• Work closely with procurement, finance, and program teams to support timely purchasing.
• Regularly review inventory forecasts and adjust recommendations when consumption, program requirements, or supplier delivery times change.
• Inform the responsible manager when stock reaches reorder levels or when projected demand may result in shortages or excess inventory.

Documentation and Compliance

• Maintain complete supporting documents for all inventory transactions.
• Ensure stock movements are properly authorized and documented for audit purposes.
• Coordinate with Finance, Procurement, Programs, and other relevant departments on inventory-related matters.
• Ensure inventory activities follow organizational policies, procedures, and control requirements.

Qualifications and Experience

Applicants should have:

• A degree in Inventory Management, Stores Management, Logistics, Procurement, Accounting, or a related field.
• At least 4 years of experience in inventory control, stores management, or warehouse operations is an advantage.
• Good computer skills and experience using spreadsheets or inventory management software.
• Previous experience maintaining accurate stock records and handling inventory documentation.

Key Skills and Competencies

The ideal candidate should demonstrate:

• High integrity and accountability.
• Excellent attention to detail and numerical accuracy.
• Strong organizational and record-keeping abilities.
• Ability to identify, investigate, and report inventory discrepancies.
• Good communication and teamwork skills.
• Ability to follow established procedures and handle confidential information appropriately.

Performance Indicators

Performance will be assessed based on:

• Accuracy of inventory records and physical stock counts.
• Timely and complete submission of inventory reports.
• Proper authorization and documentation of all stock movements.
• Reduction of unexplained stock losses, damage, and discrepancies.
• Compliance with storage, safety, security, and stock-rotation procedures.

How to Apply

Interested and qualified candidates should prepare the following documents:

• 1-page Cover Letter
• Updated CV of not more than 3 pages
• Names, titles, and contact details of three professional referees, including the most recent or current employer/supervisor.

All documents should be combined into one document and submitted by email only.

Email: hr@solidafrica.org

Subject: Clearly indicate the position applied for—Inventory Controller—Stores

Application Deadline: 5 October 2026 at 16:00 hrs

Only shortlisted candidates will be contacted.

Equal Opportunity

Solid’Africa is an equal opportunity employer and provides employment opportunities without discrimination based on religion, gender, age, or physical disability.